One set of prompts for the whole team, with chat right beside it.

Workspaces and members

A workspace is the space you share with your collaborators. Sign in and create one under Settings → Workspaces. Each account can create up to 60, each workspace holds up to 500 members, and you can belong to several workspaces at once.

Owners and admins can invite people in two ways. Enter the email address of someone's 77Fox account to send an invitation they can accept within 7 days. Or create an invite link that stays valid for 1, 7 or 30 days, optionally protected by a password, choose whether people join as editors or viewers, and revoke it whenever you want. Revoking a link doesn't remove people who already joined.

Roles are owner, admin, editor and viewer, and ownership can be transferred. Leaving a workspace withdraws what you shared there; deleting a workspace never deletes anyone's personal originals.

Shared content

Choose Share to workspace on a prompt, canvas, to-do or event, then pick Can edit or Can view. Prompts can be shared one at a time, as a selection or as your whole library; share the whole library and the prompts you create later are shared automatically.

Several people can edit the same shared prompt at once, and items from others show their author's avatar. Shared prompts, canvases and events can live in a separate Shared with me view or mix in with your own; shared to-dos go straight into your normal list, marked with the author's avatar. A shared to-do can have an assignee and a shared event can list participants, while reminder settings stay personal.

Joining a workspace never imports other people's content into your personal library or changes your pages. Sharing can be withdrawn at any time, and the original always belongs to its author. For what each item can hold, see the prompt library, canvas and timeline and to-dos.

Messages

Every workspace comes with a group chat, members who share a workspace can message each other directly, and Send to myself is handy for moving text and files between your PC and the browser. A message holds up to 16,000 characters and 10 attachments, with images up to 20 MB each and other files up to 200 MB. In the desktop app, a downloaded attachment can be dragged straight into another program.

New messages raise a system notification and an unread badge. Mute a noisy chat, or turn off message text in notifications. Direct messages show when the other person has read them; group chats don't show who has read what. New members can read the group's history, and removed members lose access immediately.

Messages work in the Windows desktop app and the web console. The desktop app shows Messages as soon as you sign in, so you can use Send to myself and call by email before joining any workspace; the web console shows it once you have joined at least one workspace. The Android app currently has no messages or calls. Attachments count toward the sender's cloud storage: 1 GiB on a free account, with more on paid plans.

Voice calls

From Messages in the Windows desktop app, you can call another 77Fox user by email or start a group call in a workspace. A call holds up to six people, you included, and you can add more mid-call; when you add people, anyone still ringing counts toward the six. A call nobody answers within 45 seconds is logged as missed. People you call one-to-one, or add during a call, stay in Recent contacts for quick redialing.

The person you call needs a 77Fox account and the Windows desktop app running. By default, people only receive calls from members of a shared workspace. To reach someone outside your workspaces, they go to Settings → Workspaces → Voice calls and set Allow calls from to Everyone, or to Selected contacts with your email under Allowed contacts (then only people on that list can call them). One account can be on a call from only one device at a time.

Incoming and active calls appear in a small window in the bottom-right corner that doesn't take focus from what you're typing. Shrink or hide it, or answer, mute and hang up from the tray menu; hiding the window doesn't end the call. The web console can message but can't call, and the Android app currently has no messages or calls.

Call recording

Anyone on a call can start recording without the others' approval. The member list shows Recording next to that person, but no tone is played.

The recording mixes your microphone with every voice you receive and is saved as a WebM audio file on the recorder's own PC. It is never uploaded and doesn't go into Google Drive or chat attachments. You can change the Recording folder under Settings → Workspaces → Voice calls. After you hang up, 77Fox waits for the last part to be written; if saving fails, the parts already written stay in the recording folder.

Where your data goes

• Shared prompts, canvases, to-dos and events: encrypted and stored by 77Fox's servers with AES-256-GCM, using keys the server holds. Only members with access can open them; if a canvas's author also creates a share link, anyone with that link can open that canvas.
• Messages and attachments: also encrypted and stored by 77Fox's servers, with server-held keys. They never go into your Google Drive.
• Call audio: always passed through 77Fox's relay server and never stored, so the people you call never see your IP address. Call history and recent contacts are kept encrypted for 30 days.
• Call recordings: only on the recorder's PC.
• Personal content you haven't shared: untouched by workspaces. It stays on your PC and, with sync on, goes encrypted to your own Google Drive; see encrypted sync.

Because the server holds the keys, 77Fox's service can technically decrypt this content. If you'd rather a server never handled something, keep it out of workspaces and messages.